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PALNI Communication Manual: Online Meetings

Online Meetings

Zoom has created some awesome, short video tutorials on how to operate Zoom. Some of the most requested are listed below:

Hosting a Virtual/Zoom Meeting:

Web conferencing space is available to all PALNI Groups, Task Forces, Admin Teams, Coordinators and Experts.

NOTE: For Zoom meetings, please reserve your meeting time on the calendar by emailing staff@palni.edu to set up and provide further details.  

You have a few options when preparing to host a virtual meeting based on group size:

  1. 5 participants or less

    1. Google Hangouts Encouraged -  Use of Google Hangouts will allow you to schedule your own meetings with your own account.  You will need to create a free Google account first and will then be able to create a Hangout.  The most common method to create a Hangout would be to schedule via Google Calendar, please see instructions here: https://support.google.com/calendar/answer/2690797?hl=en  

    2. Zoom room (see below)

  2. 6-100 participants: PALNI has 20 zoom rooms available that can host up to 100 participants at once. Every PALNI staff, coordinator, and many steering members have personal access to a room. PALNI does have a generic login if needed. Request a zoom room by emailing staff@palni.edu.

PALNI has increased the number of in-person meetings in the last two years due to additional Advisory Groups and more collaborative activity. The PALNI Meeting app was created to ease the burden of spread-out meeting information as well as assist in getting to, during, and leaving the meeting. Each section of the meeting app was designed for a specific travel point when attending an in-person meeting – beginning to end.

 

The App Includes:

  • Event Calendar – past and future meetings; connects to the PALNI Google Calendar

  • Directions – to campuses and frequented conference centers (like IWU)

  • Campus Parking Maps

  • Contact – Kirsten and Megan’s number for navigation help or questions

  • Wiki links – links to each PALNI wiki for easy access

  • Webex Connection Info – for those leaving the meeting early, arriving late

  • Facebook Feed

  • Link to the PALNI website

 

Get the free app

  1. Open up your internet browser on your phone and type in the URL: "http://palni.conduitapps.com/

  2. If you have an iphone, a small window at the bottom should pop up instructing you how to pin the site app to your homescreen

  3. For other phones, this can be found under your "Sharing" options.

  4. Click "Add to Homescreen" and voila! The PALNI Meeting app is now on your phone.

 

***Note, you will need an internet connection to access this web-based app - meaning it will work on smartphones while on the road but will only be accessible on wifi devices (iPod touch for example) at wifi points.

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Zoom License

As of 2017, PALNI uses an education version of Zoom with no additional add-ons. 

Available:

  • 20 Virtual Zoom instances that can run simultaneously with up to 100 participants each.
  • Breakout rooms within each Zoom instance
  • Whiteboard
  • Simultaneous screen sharing
  • Control passing
  • Recording - on local desktop or the cloud (up to a share 10gb)

Not Available: 

  • Zoom Rooms (these are physical rooms with built-in Zoom capabilities)
  • Zoom Webinar
  • Room connector
  • or Zoom Integrations